the applicable stock record.
Enter the Julian date
(numerical day of the year) of the inventory and the
notation “INV” in the DATE & SER/WCC column,
and enter the inventory quantity in the ON-HAND
column.
The inventory quantity and the on-hand
number should match. See figure 13-7. If differences
exist in the on-hand quantity, locations, or other stock
record data, reconcile such differences using the
procedures outlined in NAVSUP P-485.
STOCK RECORD CARDS
LEARNING OBJECTIVE: Recall how to
prepare and post stock record cards.
Without stock record cards, it would be impossible
to know if there were adequate stocks of material
necessary for the operation of the medical department
of a ship. Procurement of stock must be based on the
information contained on the stock record cards. Use
of approved computer programs are encouraged.
Manual stock record cards are discussed in the
paragraphs that follow.
The two stock record cards most commonly used
in recording usage data are the Stock Record Card,
Afloat, NAVSUP 1114, and the Stock Record Card.
These cards are maintained stock records for all items
of stocked material.
DESCRIPTION OF NAVSUP 1114
The pre-printed captions appearing on the top line
and at the bottom of the NAVSUP 1114 are identical to
each other, and most of the captions are familiar and
self-explanatory. Additional information on some of
the top- and second-line data elements may help you
understand the captions, as well as the source and use
of the data shown.
Material Control Code (MCC)
The material control code (MCC) is a single
alphabetic character assigned by the inventory control
manager to segregate items into more manageable
grouping of fast-, medium-, or slow-moving items, or
to relate to field activities special reporting and control
requirements.
This is a first-line entry and is
mandatory for repairable items.
Allowance Parts List/Allowance Equipage List
(APL/AEL)
The APL/AEL is a system for numbering the repair
parts and equipment-related consumable items. If the
13-17
HM3F1307
Figure 13-7.—Posting inventory to stock records
