Figure 12-26.-Report of receipt shortage as consumption.
However, if there is no suffix code indicated in column 44 of the receipt document, consider the requisition as being complete. If the unfurnished balance is still required, prepare a NAVSUP 1250 or 1250-1 to begin a new requisition.
A receipt overage exists if the receipt quantity is more than that requisitioned or invoiced. When a receipt overage exceeds per line item, or if it involves controlled materiel (regardless of price), report the excess quantity as a receipt discrepancy on SF 364, Report of Item Discrepancy (ROID), under NAVSUP P-485. Only post the requisitioned quantity to the stock record as a receipt. The excess quantity, with a copy of the ROID attached, is set aside pending disposition instructions from the action addressee of the ROID. When a receipt overage does not exceed or involve controlled materiel, store and post the total quantity received to the stock record. However, if retention of the excess quantity is not desired, you have to return it to the issuing activity or transfer it to an ashore supply activity under the procedures in NAVSUP P-485. In this case, only post the retained quantity to the stock record.
A receipt shortage exists if the receipt quantity is less than that invoiced, When a receipt shortage exceeds per line item, or if it involves controlled materiel (regardless of price), post the actual receipt quantity to the stock record. Report the deficient quantity as a receipt discrepancy. Keep a copy of ROID and the applicable receipt document in MOF until you receive replacement materiel or a credit invoice. If the reply to ROID is negative, prepare a NAVSUP 1250 or 1250-1 to report the receipt shortage as consumption under the Afloat Consumption, Cost, and Effectiveness Surveillance System (ACCESS) as shown in figure 12-26. When a receipt shortage does not exceed , or if the involved controlled materiel cannot be readily reconciled with the issuing activity, post the actual quantity received to the stock record. Then prepare NAVSUP 1250 or 1250-1 as previously discussed and illustrated.
STORAGE LOCATION—When the receipted copy from the storeroom indicates the materiel was stored in a different location from that indicated in the stock record, line through the location shown in the record as indicated here.
