appointment. The health record is then forwarded to
the new officers first duty station.
Midshipmen or former enlisted members
appointed to commissioned officer or warrant officer
grade continue to use their existing HREC. The MTF
having custody of the record at the time of acceptance
of appointment will make necessary entries to indicate
the new grade and the designator or MOS. Also, the
record custodian should prepare summary information
entries on SF 600 and NAVMED 6150/4 to include
date, place, and grade to which the member was
appointed.
Health records of civilian candidates selected for
appointment to the Naval Academy should be prepared
at the Naval Academy at the time of appointment.
Health records for civilian applicants selected for
officer candidate programs should be opened upon
enrollment in the program.
OPENING HEALTH RECORDS FOR
ACTIVE DUTY ENLISTED PERSONNEL
The HREC is opened by the activity executing the
enlistment contract upon original enlistment in the
Navy or Marine Corps. An exception to this rule
involves service members who are enlisted or inducted
and ordered to immediate active duty at a recruit
training facility. In this instance, the HREC will be
opened by either the Naval Training Center (NTC) or
Marine Corps Recruit Depot, as appropriate. Copies of
the service members SF 88, Report of Medical
Examination, and SF 93, Report of Medical History,
are sent to the appropriate NTC or recruit depot, and
added to other applicable HREC forms in the
members HREC.
OPENING HEALTH RECORDS FOR
RESERVISTS
The Naval Reserve Personnel Center (NRPC),
New Orleans, is the HREC custodian for inactive
reserve personnel. In addition, NRPC is responsible
for the records preparation and maintenance. When
inactive reservists are called to active duty and their
HRECs have not been received by their duty station, a
request for their records should be initiated. Requests
for Navy personnel are sent to NRPC. Marine Corps
personnel requests are sent to the Marine Corps
Reserve Support Center. For Navy and Marine
Corps service members who were discharged before
31 January 1994, requests should be sent to the
National Personnel Records Center (NPRC) for
record retrieval.
For service members who were
discharged after 31 January 1994, requests for record
retrieval are sent to the Department of Veterans
Affairs (DVA). Addresses of each of these activities
are listed in the MANMED.
PREPARING THE HEALTH RECORD
JACKET
A new military health record jacket, NAVMED
6150/20-29, should be prepared when an HREC is
opened or when the existing jacket has been damaged
or is deteriorating to the point of illegibility. The old
jacket should be destroyed following replacement.
Preparing the Outside Front Cover and
Inside Back Cover
A felt-tip or indelible black-ink pen should be
used to record all identifying data, except in the Pencil
Entries block on the upper left of the outer front cover
of the HREC. As indicated, information in this block
should be written in pencil, so it can be updated or
changed. Figure 12-2 illustrates the completed outside
front cover and inside back cover of a military health
record jacket.
RECORD NUMBERING.Each health record
jacket has the second to the last digit of the SSN
preprinted on it. The preprinted digit also matches the
last digit of the form number (e.g., the preprinted digit
on NAVMED 6150/26 is 6). The color of the treatment
record jacket corresponds to the preprinted digit. In
preparing a members treatment record jacket, select a
prenumbered NAVMED 6150/20-29 jacket by
matching the second to the last number of the
members SSN.
SOCIAL SECURITY NUMBER.Enter the
rest of the members SSN on the top of the inside back
cover. For members who do not have an SSN (e.g.,
foreign military personnel), use NAVMED 6150/29 as
the treatment record jacket. A substitute SSN should
be created for these members by assigning the numbers
9999" as the last four digits of the SSN and assigning
the first five digits in number sequence (e.g., first SSN
000-01-9999, the second SSN 000-02-9999). Place a
piece of black cellophane tape over the number that
corresponds to the last digit of the SSN in each of the
two number scales on the inside back cover of the
HREC (fig. 12-2).
FAMILY MEMBER PREFIX.Enter the
members family member prefix (FMP) code in the
two diamonds preceding the SSN on the top of the
12-7