in predetermined sequence. Inventory personnel
must ensure that:
. Each fragile or potentially hazardous
item is conspicuously marked with a warning
. Each item is legibly identified by an
appropriate stock number or part number.
. Each unit of an item is inspected for its
condition, and any quantity apparently unfit for
issue or in need of represervation is recorded
l Each item is carefully counted, weighed,
or measured, and the quantity inventoried is
legibly recorded in the count document. (If the
same item is stored in multiple locations, record
the quantity in each.)
. Quantities and units of issue recorded in
count documents are compatible (e.g., if 100
bearings are counted, record 50 not 100 if the
unit of issue is PR).
. A tag, label, or card, annotated with the
inventory quantity and date, is attached to each
reel or container from which an item is issued in
a unit of measure, such as foot, pound, and
gallon, so future issues of such items can be
tabulated to reflect the remaining quantity of each
reel or in each container.
. Actual location of each item is either
checked or entered in the count document.
. Consolidated storage of items with
multiple locations is achieved when possible.
. If directed by the supply officer, lockers,
cabinets, or drawers used for storage of in-
frequently demanded items are sealed after a
complete inventory of their contents has been
Inventory personnel must be aware of all
receipts and expenditures of items included in the
segment being inventoried. They must also ensure
that documents applicable to such receipts and
expenditures are conspicuously stamped or
B E F O R E I N V E N T O R Y or
AFTER INVENTORY, as appropriate.
Review of Count Documents
Promptly upon completing the physical inven-
tory, and before matching inventoried quantities
with applicable stock record balances, personnel
must review inventory count documents to ensure
. All items scheduled for inventory
either have been counted or have been verified
. Quantities counted are legibly recorded
and compatible with related units of issue.
. All prerecorded locations applicable to the
inventory segment have been checked and, for
each location, a quantity or 0 is entered.
(Inventory personnel must not delete locations
prerecorded in count documents even though
such locations may be incorrect.)
. Added items are adequately identified and
. Applicable remarks are legibly entered and
. Items are documented in NIIN sequence.
. Count documents are dated and initialed.
RECONCILIATION OF COUNT
Upon completing the physical count and re-
viewing the count documents, the next step in the
inventory process is to compare the count docu-
ments with the stock records. This is done to
determine if differences exist between the physical
count and the amount recorded on stock records.
Upon receipt of inventory count documents
from inventory personnel, the medical supply
person must ensure that:
Items are documented in proper sequence.
Multiple cards or entries applicable to the
same item are grouped and totaled by
All manual entries are legible.
All annotated remarks are clearly under-
are reconciled immediately by the re-
sponsible inventory personnel.