When the count documents are correct and
complete, compare them, item by item, with
the applicable stock records to determine
whether differences exist. If no differences exist,
post the matched count cards or matched items
in the inventory listing to the applicable stock
records. Enter the Julian date of the inventory and
the notation INV in the REQUISITIONS
OUTSTANDING column of NAVSUP 1114, and
enter the inventory quantity (which should be
the same as the existing stock record) in
the ON-HAND CC. See figure 12-16. If dif-
ferences exist in on-hand quantities, locations,
or other stock record data, reconcile such
differences by the procedures outlined in
STOCK RECORD CARDS
Without stock records, it would be impossible
to maintain adequate stocks of materiel necessary
for the operation of the medical department of a
ship. Procurement of stock must be based on the
information contained in the stock record cards.
Inventory control comprises procurement, stock-
ing, issuing, and accounting for materiel.
The Stock Record Cards Afloat, NAVSUP
1114m (Manual), are the primary records of
inventory control. Maintain a stock record card
for each stocked repair part or consumable and
for each SIM-DTO item.
NAVSUP 1114m, which is shown in figure
12-17, is an IBM type of stock record card in
which significant management data elements can
be keypunched to provide the capabilities of
nonautomatic data processing equipment.
NAVSUP 1114 (Manual), which is illustrated
in figure 12-18, is identical to the NAVSUP
1114m in design. NAVSUP 1114 (Manual) is a
continuous-feed stock record form that eases the
typing of the top and bottom lines of new
stock record cards that must be prepared when
the keypunched and interpreted NAVSUP 1114m
cards are filled. This form is also useful when new
items are added to shipboard stock between
Retain all stock records
until they are replaced upon completion of the
next supply overhaul.
Figure 12-16.-Posting inventory to stock records.