PHYSICAL INVENTORY SCHEDULES
Inventory schedules outline, in chronological
sequence, the segments of materiel planned for
physical inventory during a FY. The supply officer
prepares the inventory schedule before the begin-
ning of each FY. For stock materiel in departmen-
tal custody, the inventory schedule reflects the
time frames jointly determined by the supply
officer and the department head.
The supply officer provides advisory assistance
for inventories of materiel in the custody of
departments other than the supply department.
The person in charge of the storeroom is usually
responsible for inventorying materiel in it.
PREPARING FOR INVENTORY
Before the inventory is taken, collect all
updated receipt and expenditure documents
concerning the materiel and post them on stock
record cards. The person in charge of the
storeroom should inspect the spaces and re-
arrange the stock to ensure that:
. Loose articles are repackaged in standard
bulk lots where possible.
l All stock is labeled or otherwise clearly
. Cartons and other containers are stowed
with labels and other identifying information
facing out where possible.
l Containers with broken seals are checked
to ensure that a full count of materiel is present
and the container is prominently marked to show
the actual count and the date of the count.
At least 1 week before the inventory, the
supply officer usually requests the executive
officer to include an official notice in the Plan
of the Day, indicating that a particular storeroom
or certain stock will be inventoried. This notice
lists the dates and restrictions that must be
observed during the inventory period.
Since inventories are conducted to ensure that
stock on hand or in the pipeline agrees with
information on the stock records, you can see the
importance of a complete and accurate inventory.
To reduce errors, you must:
. Work quietly and without haste.
. Write legibly.
l Count correctly.
. Use the correct unit of issue in counting.
Documents authorized for conducting inven-
tory counts of stock materiel include NAVSUP
1075 (whether or not maintained as locator
records), EAM cards, and machine or manually
prepared listings. Stock Records Cards Afloat,
NAVSUP 1114, even when maintained in store-
rooms, are not to be used as inventory count
documents. Inventory count documents usually
contain the following information for each
. Complete stock number or part number
l Brief item description (optional)
l Unit of issue
l Location of items (except for bulkhead-
to-bulkhead inventory of a specific store-
room or other storage area)
A complete and correct item count is basic
to conducting a physical inventory. Inventory
personnel must determine the total quantity of
each item as accurately as possible during the
initial count. Use inventory aids such as tape
measures, scales, equivalency tables, and other
measuring devices when available. You may open
sealed containers when necessary for item identi-
fication or quantity verification. Do not break the
seals on preservation packaged items without
approval of the supply officer. Reseal all opened
containers after the contents have been identified
and counted. Each container must be dated and
initialed by the person who verified its contents.
Whether personnel equipped with appropriate
count documents and aids are to inventory all
or just certain items in a specific area, they must
proceed systematically from location to location