PREPARING NEW CARDS
When the original card is filled, prepare a new
card, duplicating the stock item information (except
for usage data). Enter the beginning date on the new
card.
Bring forward the demand quantity and
frequency demand totals from the old card to the new
card.
Also bring forward any requisitions still
outstanding. Retain the old card, and file it according
to local policy.
POSTING PROCEDURES
Post stock record cards daily as receipt and issue
documents are received. Proper posting procedures
include comparing the following data elements on
receipt documents with those on the stock record
cards:
Cognizance symbols
NSN
Unit of issue
Unit price
Storage location
Quantity received with quantity requisitioned
If the data elements on the receipt documents and
the stock record card are in agreement, enter the Julian
date of the receipt and the serial number of the related
requisition in the DATE & SER/WCC column. Enter
the quantity received in the RECEIPTS column, and
increase the balance in the ON-HAND column by the
quantity received. Draw a single line through the
applicable requisition data for a full receipt (see fig.
13-8). For a partial receipt, if there is a suffix code in
block 44 of DD Form 1348-1, draw a single line
through the quantity and write the outstanding quantity
next to it (fig. 13-8). If there is no suffix code in block
44, consider the requisition as complete. For supplies
received in excess of the requisitioned amount, refer to
NAVSUP P-485.
CONTROLLED SUBSTANCES
LEARNING OBJECTIVE:
R e c a l l
security and inventory procedures for
controlled substances.
Naval medical facilities dispensing pharmaceu-
ticals range from large medical centers ashore to small
sickbays aboard ships of the fleet.
The custodial
responsibility of controlled substances is vested in the
commanding officer.
An officer of the Medical
Department or, in such an officers absence, a
commissioned officer designated by the commanding
officer, keeps all unissued controlled substances in a
separate, locked compartment. Controlled substances
include tranquilizers, alcoholic beverages, alcohol,
hypnotics, stimulants, and narcotics that require
special custodial care. Medicinals are designated
controlled substances by the symbol Q or R in the
notes column of the Federal Supply Catalog. The Force
13-19
PARTIAL QUANTITY RECEIVED, BALANCE DUE
PARTIAL QUANTITY RECEIVED, BALANCE CANCELLED
HMf31308
25
25
26
26
27
27
28
28
29
29
30
30
31
31
32
32
33
33
34
34
35
35
36
36
37
37
40
40
41
41
42
42
43
43
44
44
45
45
38
38
39
39
QUANTITY
QUANTITY
DOCUMENT NUMBER
DOCUMENT NUMBER
DATE
DATE
SERIAL
SERIAL
REQUISITIONER
REQUISITIONER
A
A/L QTY
RECEIPTS
ISSUES
AT
E/R/C
REG.
DES.
ON HAND
DQ SF
DF SF
URG
NO.
DATE & SER./WCC
REQUISITIONS OUTSTANDING
DUE DATE
SERIAL NO.
QUANTITY
A/L QTY
RECEIPTS
ISSUES
AT
E/R/C
REG.
DES.
ON HAND
DQ SF
DF SF
URG
NO.
DATE & SER./WCC
REQUISITIONS OUTSTANDING
DUE DATE
SERIAL NO.
QUANTITY
Figure 13-8.Posting partial quantities to stock records.