accounting data on the transferring DD 1149 for both the charge and the credit.
Emergency requirements may be obtained from ships other than supply ships and tenders if the materiel is available and can be spared. Make the request on a DD 1348, or send a message and make sure it contains the same information as a requisition to a supply activity except for the routing identifier that is left blank. If the requested materiel is not available for issue, return the requisition to the requisitioner since ships do not hold requisitions on back order for later issue.
Figure 12-15.-A DD Form 1348 SERVMART procurement document.
REQUISITION FILE MAINTENANCE
The full cycle of requisition file maintenance begins when you prepare a new requisition, and place the hardback copy of DD 1348 (or copy of other procurement document) in MOF. When all the materiel ordered has been received or canceled, place the requisition document, with a copy of the receipt document attached, in the materiel com- pleted file (MCF). The cycle ends when the charge has been cleared through the Fleet Accounting and Disbursing Center (FAADC) at San Diego or Norfolk and reported to your ship. The steps in between are largely dependent upon the volume of requisitions prepared and the procedures used in your office. Here we will discuss only the MOF.
MOF
The majority of procurement documents are DD 1348s. Maintain the file of DD 1348s in a card file that accommodates EAM cards. Also, keep the documents in number sequence. As you saw in the chart on distribution of DD 1348, the hardback copy is the MOF copy.
DD 1149 and other purchase documents are folded to approximately the size of EAM cards. These documents are attached to the hardback copy of DD 1348, which is prepared as an obligation document under the procedures in NAVSUP P-485.
SUPPLY STATUS
You must keep records of supply status. The amount and kind of status you receive is determined by the M&S code assigned on the requisition. The purpose of status is to keep you informed of the action taken by supply activities to furnish the requested materiel.
Supply status is usually received on DD 1348, but it may also be received by message on high-priority requisitions and by speedletter.