Personnel are assigned duties according to their rank or rate, special qualifications, and the needs of the service. The assignment may be in a clinical service, in a ward, in an administrative office, as a student, or a combination of two or more.
Officer personnel are usually assigned by the commanding officer, if not specifically assigned by NMPC. Experience as indicated by the officers Naval Officers Billet Code is generally the guiding fact or.
Enlisted personnel are usually assigned by the Personnel/Records Division or Manpower Management Department with the approval of the commanding officer.
When the duties have been assigned:
1. Personnel Tabulating Cards or their equivalent are prepared to indicate the department or departments to which assigned. This facilitates the preparation of the Expense Account Data Sheet and the Hospital Staffing Report.
2. The individual is assigned to a duty section and his or her name is added to the Watch Quarter and Stat ion Bill and the Watch (Duty) List.
The foregoing chapter has laid down the guidelines to effective personnel accounting and maintenance of records. Obviously, to cover the field thoroughly would require volumes of technical narrative, much more than the space alloted here.
The key points necessary for efficient personnel accounting are well worth remembering.
Recording the facts accurately, within a reasonable period of time, in their proper places and on the appropriate forms, does much to lay the groundwork for gaining the reputation of an efficient personnel office.
By keeping your manuals and directives up-to-date and understanding their purposes, you can ensure accurate and current personnel administration. Needless to say, the ability to find the facts and utilize the manuals is as essential as maintaining them.
Establishing smooth-running office routines, without duplication and needless paperwork, is an essential attribute of an efficient personnel program. Periodic analysis of check-in and checkout routines and patient admission and discharge procedures will do much toward eliminating obsolete or ineffective facets that do more to hinder than help.