The Officer Distribution Control Report is prepared by NMPC for each naval activity with officer billet authorizations. The officer billet and assignment information contained in the ODCR represent the computer data bank input by the Chief of Naval Operations; the Commander, Naval Military Personnel Command; the Commanding Officer, Navy Finance Center, Cleveland; the Commander, Naval Safety Center, Norfolk; your activity; and the individual officers attached to your activity.
ODCR is prepared monthly at NMPC as a statement of account for pertinent Navy activities. It provides the activities with a routine system for verifying information contained in the NMPC officer personnel data bank, and it provides NMPC with information needed to determine and evaluate officer personnel requirements.
ODCR is designed to reflect four specific types of information:
1. Activity identification data and related items.
2. Billets authorized and related items.
3. Individual officer personnel data.
4. Phase data pending change to activity name, billets authorized, or Manpower Requirements Plan Codes.
Commanding officers will ensure that ODCRs are validated monthly upon receipt and that any required changes are made. If data concerning an officer are incorrect on ODCR, the officers individual automated record in NMPC is also in error. To avoid any personnel action being taken on the basis of erroneous information, all activities must complete verification and submit corrections as soon as possible after receipt of ODCR.
For additional and more complete information concerning ODCR, consult NAVMILPERSCOMINST 1301.2 series.
Of great importance to the individual in the naval service and an important part of the Navys personnel accounting and reporting system is the service record.
A service record is a chronological record of events as they apply to the individual during his or her naval service. This discussion will consider the records maintained by the activity. You should remember that similar and additional records are maintained by NMPC.
Complete instructions for maintaining the service record may be found in MILPERSMAN, PAYPERSMAN, and Navy directives.
The following descriptions are intended for illustrative purposes only. Make sure that you use the references when working with service records, as requirements for their upkeep and maintenance frequently change.
The Officer Service Record, NAVPERS 1070/66, consists of a file folder bearing the name, rank, and SSN of the individual officer. The left and right sides inside the folder are fitted with fasteners to facilitate filing pages. Do not file adverse information in the service record, nor use the service records as a depository for wills and other personal documents. Except as otherwise specifically prescribed, retain adverse matters in command files for ready reference and subsequent disposition in accordance with disposal schedules for such files.
The right side of the service record is reserved for documents affecting the utilization and assignment of the officer concerned, including:
1. Copy of the Officer Qualifications Questionnaire, NAVPERS 1210/5. This is the basic document from which information concerning an officers skills and experience, both military and civilian, is obtained and recorded.
2. Officer Biography Sheet, NAVPERS 5720/ 1. This is a listing of personal information that is to be released to the press.
3. Original of the Training School Record, NAVPERS 318, for officers commissioned prior to 1965.
4. Copies of the Annual Qualifications Questionnaire Inactive Duty Reserve Officer, NAVPERS 1210/2. This form lists the additional experience attained since the last report.
5. Copy of the Officer Preference and Personal Information Card, NAVPERS 1301/1.
6. Copy of the latest Officer Data Card, NAVPERS 1301/51.
7. Copy of the Statement of Personal History, DD Form 398 or superseding Personnel Security Questionnaire (BI/SBl) DD Form 398, as appropriate.