The Officer Distribution Control Report is
prepared by NMPC for each naval activity with
officer billet authorizations. The officer billet and
assignment information contained in the ODCR
represent the computer data bank input by the
Chief of Naval Operations; the Commander,
Naval Military Personnel Command; the
Commanding Officer, Navy Finance Center,
Cleveland; the Commander, Naval Safety Center,
Norfolk; your activity; and the individual officers
attached to your activity.
ODCR is prepared monthly at NMPC as a
statement of account for pertinent Navy activities.
It provides the activities with a routine system
for verifying information contained in the NMPC
officer personnel data bank, and it provides
NMPC with information needed to determine and
evaluate officer personnel requirements.
ODCR is designed to reflect four specific types
1. Activity identification data and related
2. Billets authorized and related items.
3. Individual officer personnel data.
4. Phase data pending change to activity
name, billets authorized, or Manpower
Requirements Plan Codes.
Commanding officers will ensure that ODCRs
are validated monthly upon receipt and that any
required changes are made. If data concerning
an officer are incorrect on ODCR, the officers
individual automated record in NMPC is also in
error. To avoid any personnel action being
taken on the basis of erroneous information,
all activities must complete verification and
submit corrections as soon as possible after
receipt of ODCR.
For additional and more complete information
concerning ODCR, consult NAVMILPERS-
COMINST 1301.2 series.
THE SERVICE RECORD
Of great importance to the individual in the
naval service and an important part of the Navys
personnel accounting and reporting system is the
A service record is a chronological record
of events as they apply to the individual during
his or her naval service. This discussion will
consider the records maintained by the activity.
You should remember that similar and additional
records are maintained by NMPC.
Complete instructions for maintaining the
service record may be found in MILPERSMAN,
PAYPERSMAN, and Navy directives.
The following descriptions are intended for
illustrative purposes only. Make sure that you use
the references when working with service records,
as requirements for their upkeep and maintenance
OFFICER SERVICE RECORD
The Officer Service Record, NAVPERS
1070/66, consists of a file folder bearing the name,
rank, and SSN of the individual officer. The left
and right sides inside the folder are fitted with
fasteners to facilitate filing pages. Do not file
adverse information in the service record, nor use
the service records as a depository for wills and
other personal documents. Except as otherwise
specifically prescribed, retain adverse matters in
command files for ready reference and subsequent
disposition in accordance with disposal schedules
for such files.
The right side of the service record is re-
served for documents affecting the utilization
and assignment of the officer concerned,
1. Copy of the Officer Qualifications
Questionnaire, NAVPERS 1210/5. This is the
basic document from which information con-
cerning an officers skills and experience, both
military and civilian, is obtained and recorded.
2. Officer Biography Sheet, NAVPERS
5720/ 1. This is a listing of personal information
that is to be released to the press.
3. Original of the Training School Record,
NAVPERS 318, for officers commissioned prior
4. Copies of the Annual Qualifications
Questionnaire Inactive Duty Reserve Officer,
NAVPERS 1210/2. This form lists the additional
experience attained since the last report.
5. Copy of the Officer Preference and
Personal Information Card, NAVPERS 1301/1.
6. Copy of the latest Officer Data Card,
7. Copy of the Statement of Personal History,
DD Form 398 or superseding Personnel Security
Questionnaire (BI/SBl) DD Form 398, as