PERSONNEL RECORDS AND ACCOUNTING
Effective personnel management requires
accurate and timely personnel recording and
accounting systems. Throughout the Navy,
personnel records are of utmost importance both
to the command and to the individual concerned.
Effective and rapid personnel accounting can be
a tremendous morale factor within the command,
whereas haphazard methods, which may result in
loss or destruction of vital records, can have a bad
effect on individuals and dependents.
In the Medical Department proper records
administration reaches even greater importance.
We are charged with administering not only
routine personnel records, but also clinical
records, which may affect the rights and benefits
of patients and their dependents years beyond
retirement or discharge.
USE AND MAINTENANCE OF
The rules and regulations that ensure uniform
methods of personnel administration throughout
the Navy are contained in directives and various
manuals. To function effectively, you must
become familiar with these and have a working
knowledge of them. Conversely, outdated, poorly
maintained, or obsolete directives and manuals
are not only useless, but also detrimental,
since erroneous information will do more harm
than good. Refer to the chapter entitled Naval
Manuals, Directives, and Reports for instruc-
tions on making changes to directives; follow the
directions diligently to ensure that all information
is up to date.
The following factors are of major significance
in effective personnel management and accoun-
ting in the Navy.
The personnel picture within a command is in
a state of constant fluxpersonnel are reporting
aboard, being detached, or failing to report for
duty either due to illness, desertion, or other
unpredictable factors. Changes in status, such as
promotions, demotions, marriages, or retire-
ments, occur constantly, affecting the individual
and the command. They must be taken into
account and recorded properly.
PERSONNEL, AND TRAINING
The Manpower, Personnel, and Training In-
formation System (MAPTIS) provides a personnel
accounting system that has been designed to
incorporate the most up-to-date methods and
procedures that technology has to offer. One
of the basic MAPTIS documents is the personnel
diary. Diary entries prepared by reporting
activities become an integral part of the systematic
accounting procedure that supports the ad-
ministration of all naval personnel. Contents
of various reports generated from data reported
on the diary can only be as accurate as the infor-
Not only does correct diary reporting affect
the individual, it affects the commands ability
to function properly, as well as top level
managements ability to make planning decisions.
Information reported on the individual at the
activity level provides certain data that involves
the members career; it also provides management
with the necessary information to effectively
develop budgets, allocate billets, determine
training requirements and school quotas, and,
probably most important, makes individual
assignments to subsequent duty stations based
to a large extent on information reported
through the diary.
NMPC is supported in its MAPTIS functions
by automatic data processing field units. The