requirement of all ships and stations of the Navy and Marine Corps with medical personnel that provide patient care. The report shall be airmailed (except in the immediate Washington, DC area, i.e., Virginia, Maryland, and Pennsylvania) and postmarked not later than 2400 on the fifth working day of the month to:
COMMANDING OFFICER NAVAL MEDICAL DATA SERVICES CENTER NAVAL MEDICAL COMMAND NATIONAL CAPITAL REGION BETHESDA, MD 20814-5066
The first report after commissioning of a ship, unit, or other facility will be marked at the top of the form with “INITIAL REPORT.” When a ship, unit or facility is decommissioned, consolidated, or disestablished, or the reporting requirement is assumed by the parent command, mark the last report at the top of the form with “FINAL REPORT.” Additionally, if medical care is suspended for any period of time, mark the report at the top of the form with “TEMPORARILY SUSPENDED” with a brief explanation in the remarks section.
Marine Corps recruit depots and naval training centers shall submit monthly reports for recruits. In addition to the report for all personnel, one for female recruits and one for male recruits, as applicable, will be submitted. Mark the top of the report for recruit personnel with “MALE RECRUITS” or “FEMALE RECRUITS” as appropriate. This report will include only recruit personnel.
For details and line-by-line descriptions, refer to BUMEDINST 6300.2 series and local instructions.
DIRECTIVES ISSUANCE SYSTEM
As a hospital corpsman in an administrative billet, you may be responsible for maintaining your command’s files of Navy directives. Refer to SECNAVINST 5215.1 series for complete details of your responsibilities.
TYPES OF DIRECTIVES
A directive can be an instruction (analogous to a Marine Corps Order), a notice (analogous to a Marine Corps Bulletin), or a change transmittal. Directives prescribe or establish policy, organization, conduct, methods, or procedures; require action; set forth information essential to the effective administration or operation of activities concerned; or contain authority or information that must be promulgated formally.
A notice is a directive of a one-time or brief nature, which always has a self-cancelling provision stated. A notice has the same force or effect as an instruction. It usually remains in effect for 6 months or less, but never for longer than a year. Any requirement for continuing action contained in a notice, such as submitting a report, using a form, or following a specified procedure, is canceled when the notice is canceled unless the requirement is incorporated into another document.
A change transmittal is used to transmit changes to a manual, publication, instruction, or, under extenuating circumstances, a notice. Each transmittal describes the nature of the change and gives directions for making it. Changes and corrections are made by inserting new pages, removing obsolete pages, or making pen-and-ink changes in the existing text. When a list of effective pages is included with a change, it is important that you check all pages against the checklist. This procedure enables you to determine if your publication is current. In the Marine Corps comparable changes are made to orders and bulletins.
MAINTAINING DIRECTIVES
Instructions are normally placed in large threering binders in numerical sequence according to a standard subject identification code number. This number is in the top right-hand or left-hand corner of each page. If local conditions require, another filing sequence may be followed, such as by a combination of the subject identification number and issuing authority. Classified directives/documents are generally filed in separate binders for security purposes and maintained in a safe. Because of their brief duration, notices ordinarily do not need to be filed in the master file. If it is necessary to file them temporarily with instructions, tab the notices so that each may be easily and promptly removed as soon as its cancellation date is reached. Copies may be filed in separate suspense binders when necessary.
When a notice or instruction must be removed from the files, a locator sheet is made up and put in its place in the binder. This sheet will have the directive’s standard subject identification code number, subject title, date removed, and both the location of the directive and the name of the person who has custody of it.