any errors by misreading an individuals handwriting.
It is critical you take the time to correctly order
spectacles. Omission of any information or entering
erroneous information will result in a delay at the
fabricating facility or a patients receiving an incorrect
pair of eyeglasses, or both.
If you cannot read what has been written on an
eyewear prescription, you should contact the optometrist
for clarification. In the case where the optometrist cannot
be contacted, as a last effort you can send a photostatic
copy of the prescription to the optical laboratory, rather
than transcribing information of which you are unsure.
Make sure that the copy of the prescription is
accompanied by a completed DD Form 771.
VERIFYING HEALTH RECORDS
health record items that should be reviewed
during an annual verification.
Health records are verified annually by medical
personnel having custody of the record. Health records
should also be reviewed when service members report
and detach from their command, and at the time of their
Each record should be carefully reviewed, and any
errors or discrepancies should be corrected. Items to
be reviewed during an annual verification include:
form placement, forms order (chronological), and
completeness and accuracy of patient identification
data on the record jacket and on each piece of medical
documentation. In addition, verify that the Privacy Act
Statement has been signed, the Summary of Care form
is updated (as necessary), blood group and Rh factor
are documented, and currency of immunizations and
accuracy of allergy documentation are complete.
Upon completion of an annual HREC verification,
you should make an SF 600 entry and black-out the
corresponding year block on the front leaf of the jacket
with a black felt-tip pen. With this procedure, records
that have not been verified during the calendar year can
be identified readily and the annual verification
CLOSING HEALTH RECORDS
closing procedures for health records.
A members health record is to be closed under the
Death or declared death
Release from active duty
Transfer to the Fleet Reserve or release to
Missing or missing in action (MIA)(when
officially declared as such)
Desertion (when officially declared as such)
Disenrollment as an officer candidate or
When closing an HREC, make sure the record is in
order, that there are no loose papers, and all
identification data is consistent. Record closing entry
on the NAVMED 6150/4, Abstract of Service and
Medical History. Include the date of separation, title of
servicing activity, and any explanatory circumstances.
Upon final discharge or death, send the entire
HREC and dental record to the command maintaining
the members service record (no later than the day
following separation) for inclusion in and transmittal
with the members service record. Make sure the
original of the separation physical examination
documents are included in the HREC before delivery
to the command maintaining the members service
record, such as the PSD, PSA, etc. In case of death,
send a copy of the death certificate along with the
A copy of the HREC is provided free of charge to
members who requests one upon their release,
discharge, or retirement.
MISSING OR MISSING-IN-ACTION
Whenever a member disappears and the available
information is insufficient to warrant an administrative
determination of death, enter a summary of the