corrections legibly in ink, correcting all copies at
the same time. Two ink changes are permitted on
a page. Retype to correct minor errors only in
those few cases when the importance of the
subject or the addressee justifies the expense of
8. Sign and Mail Promptly. Sign correspond-
ence throughout the day rather than just at
the end of the day. This will keep signed
correspondence from lingering overnight before
it goes out.
9. Reply Promptly. Give prompt attention to
incoming correspondence that requires action
or answers. Normally, answer correspondence in
no more than 15 workdays or in the time set
by the incoming correspondence. Congressional
correspondence must be answered within
5 workdays of receipt.
10. Limit Information Copies. Include only
those copy-to addressees that have a genuine
need to know.
11. Avoid Unnecessary File Copies. Central-
ize files whenever possible to eliminate redundant
ones. See SECNAVINST 5210.11C for more
guidance on filing.
12. Reuse Paper. Use salvaged paper for
written or typed drafts, computations, and
rough notes. Obsolete forms, for example,
can be cut into stacks of note paper.
13. Update Distribution Lists. Tell the
originator if you continue to receive documents
14. Take Advantage of New Office Techno-
logy. OPNAVINST 5210.12A, Navy Word Pro-
cessing Program, describes the main types of
equipment and details survey procedures for
determining an activitys work processing needs.
Micrographics offers a reliable, compact, and
inexpensive way to pass and store informa-
tion. SECNAVINST 5210.12C, Micrographic
Management, gives broad policy on obtaining
approval to buy micrographic equipment.
15. Military models of address for all armed
services are contained in Appendix A, SEC-
16. Civilian models of address are contained
in Appendix B, SECNAVINST 5216.5C.
17. For instruction on writing directives see
Use Department of the Navy Standard Subject
ldentification Codes, SECNAVNST 5210.11C,
for categorizing and subject classifying Navy
and Marine Corps information; identifying direc-
tives, blank forms, and reports; and establishing
filing and retrieval systems.
SECNAVINST 5210.11C consists of three
Construction of Standard Subject
Identification Codes (SSIC)
List of SSIC Codes
MAJOR SUBJECT GROUPS
The Navys SSIC system is broken down
into 13 major subject groups:
1000 Series MILITARY PERSONNEL. In-
cludes subjects relating solely to the administra-
tion of military personnel. (Civilian personnel
subjects are included in the 12000 series. General
personnel subjects relating to both civilian
and military personnel are included in the
2000 Series TELECOMMUNICATIONS. In-
cludes subjects relating to general communi-
cation matters and to communication systems and
3000 Series OPERATIONS AND READI-
NESS. Includes subjects relating to such matters
as operational plans, fleet operations, operational
training and readiness, warfare techniques,
operational intelligence, research and develop-
ment, and geophysical and hydrographic support.
4000 Series LOGISTICS. Includes subjects
relating to logistical support of the Navy and
Marine Corps, including procurement, supply
control, property redistribution and disposal,
travel and transportation, maintenance, construc-
tion and conversion, production and mobilization
planning, and foreign military assistance.
5000 Series GENERAL ADMINISTRATION
AND MANAGEMENT. Includes subjects
relating to the administration, organization,
and management of the Department of the Navy,
including general personnel matters (concerning
both military and civilian personnel), records
management programs, security, external and
internal relations, audiovisual management, law
and legal matters, office services, office
automation, and publishing and printing matters.