corrections legibly in ink, correcting all copies at the same time. Two ink changes are permitted on a page. Retype to correct minor errors only in those few cases when the importance of the subject or the addressee justifies the expense of retyping.
8. Sign and Mail Promptly. Sign correspondence throughout the day rather than just at the end of the day. This will keep signed correspondence from lingering overnight before it goes out.
9. Reply Promptly. Give prompt attention to incoming correspondence that requires action or answers. Normally, answer correspondence in no more than 15 workdays or in the time set by the incoming correspondence. Congressional correspondence must be answered within 5 workdays of receipt.
10. Limit Information Copies. Include only those copy-to addressees that have a genuine need to know.
11. Avoid Unnecessary File Copies. Centralize files whenever possible to eliminate redundant ones. See SECNAVINST 5210.11C for more guidance on filing.
12. Reuse Paper. Use salvaged paper for written or typed drafts, computations, and rough notes. Obsolete forms, for example, can be cut into stacks of note paper.
13. Update Distribution Lists. Tell the originator if you continue to receive documents needlessly.
14. Take Advantage of New Office Technology. OPNAVINST 5210.12A, Navy Word Processing Program, describes the main types of equipment and details survey procedures for determining an activitys work processing needs. Micrographics offers a reliable, compact, and inexpensive way to pass and store information. SECNAVINST 5210.12C, Micrographic Management, gives broad policy on obtaining approval to buy micrographic equipment.
15. Military models of address for all armed services are contained in Appendix A, SECNAVINST 5216.5C.
16. Civilian models of address are contained in Appendix B, SECNAVINST 5216.5C.
17. For instruction on writing directives see SECNAVINST 5215.1C.
Use Department of the Navy Standard Subject ldentification Codes, SECNAVNST 5210.11C, for categorizing and subject classifying Navy and Marine Corps information; identifying directives, blank forms, and reports; and establishing filing and retrieval systems.
SECNAVINST 5210.11C consists of three sections:
The Navys SSIC system is broken down into 13 major subject groups:
1000 Series MILITARY PERSONNEL. Includes subjects relating solely to the administration of military personnel. (Civilian personnel subjects are included in the 12000 series. General personnel subjects relating to both civilian and military personnel are included in the 5000 series.)
2000 Series TELECOMMUNICATIONS. Includes subjects relating to general communication matters and to communication systems and equipment.
3000 Series OPERATIONS AND READINESS. Includes subjects relating to such matters as operational plans, fleet operations, operational training and readiness, warfare techniques, operational intelligence, research and development, and geophysical and hydrographic support.
4000 Series LOGISTICS. Includes subjects relating to logistical support of the Navy and Marine Corps, including procurement, supply control, property redistribution and disposal, travel and transportation, maintenance, construction and conversion, production and mobilization planning, and foreign military assistance.
5000 Series GENERAL ADMINISTRATION AND MANAGEMENT. Includes subjects relating to the administration, organization, and management of the Department of the Navy, including general personnel matters (concerning both military and civilian personnel), records management programs, security, external and internal relations, audiovisual management, law and legal matters, office services, office automation, and publishing and printing matters.