for some new purpose later. Note: Arrange pages typed lengthwise so they can be read from the right.
f. Follow the standard-letter practice of numbering only second and later pages. If you have several different enclosures, number the pages of each independently. If the pages are numbered already, renumbering is unnecessary.
g. When size, weight, or other factors prevent sending an enclosure with a letter, send it separately and type (sep cover) after the enclosures description.
a. The commanding officer, officer in charge, or person acting in either position must personally sign documents that
(1) Establish policy.
(2) Center on changes to the commands mission and are addressed to higher authority.
(3) Deal with certain aspects of military justice. In this case, others may sign only if a staff legal officer first finds that the commanding officers signature is unnecessary.
(4) Are required by law or regulation (e.g., ships deck log).
b. A commanding officer may delegate signature authority to military and civilian subordinates and may authorize those subordinates to delegate signature authority further. Subdelegate signature authority to the lowest responsible person whose position is reasonably related to the function involved. Do so in writing, to titles rather than names, and include a brief outline of the types of documents involved. When subordinates sign documents under this delegated authority, they usually sign By direction.
c. Type the signers name in all capital letters on the fourth line below the text. If no preference is indicated, use initial(s) and last name. Omit the signers rank or a complimentary close. Start each line of the signature block at the center of the page. End with the word Acting when the signer has been formally appointed to replace temporarily the commanding officer or a subordinate who signs by title. Put the term By direction under the name of a subordinate who may sign official correspondence but not by title.
16. Copy-To Block
a. Use this optional block to list addressees outside your activity who need to know the content of a letter but dont need to act on it. If you use the copy-to block, keep the number of activities to a minimum.
b. Type Copy to: at the left margin on the second line below the signature block. Identify addresses listed in the SNDL by the short titles shown there. List addressees in any order, though the internal offices of an activity should be grouped for ease of distribution. Check or arrow the intended addressee on each copy.
17. Blind-Copy-To Block
a. Show the internal distribution only on the copies that stay within your activity. List these internaI addressees by code in a blind-copy-to block.
b. On certain copiesnever on the . originaltype Blind copy to: at the left margin on the second line below the previous block (the copy-to block, if you have one, or the signature block). The word Code need not precede the codes themselves.
18. Drafters Identification on File Copies
a. Type, stamp, or pen the following information on the first or last page of the file copy: (1) name of writer, (2) writers office code, (3) date of typing, (4) writers phone extension or room number or both if writer and signer are at some distance from each other, and (5) wordprocessing symbols or typists identification.
b. The file copy need not give the information required by paragraph a if your activity is so small as to not need these controls or if the information appears on a document such as a routing slip that will stay with the file copy.
19. Identifying Second and Later Pages
a. Repeat the subject shown on the first page on the sixth line from the top of all later pages.
b. Center page numbers 1/2 inch from the bottom edge, starting with the number 2. No punctuation accompanies a page number. Note: Dont number a single-page letter or the first page of a multiple-page letter. (To number the pages of a Top Secret document, follow OPNAVINST 5510.1G.)