for some new purpose later. Note: Arrange pages
typed lengthwise so they can be read from the
f. Follow the standard-letter practice of
numbering only second and later pages. If
you have several different enclosures, number
the pages of each independently. If the pages
are numbered already, renumbering is un-
g. When size, weight, or other factors
prevent sending an enclosure with a letter,
send it separately and type (sep cover) after
the enclosures description.
a. The commanding officer, officer in
charge, or person acting in either position
must personally sign documents that
(1) Establish policy.
(2) Center on changes to the com-
mands mission and are addressed to higher
(3) Deal with certain aspects of
military justice. In this case, others may sign
only if a staff legal officer first finds that the
commanding officers signature is unnecessary.
(4) Are required by law or regulation
(e.g., ships deck log).
b. A commanding officer may delegate
signature authority to military and civilian
subordinates and may authorize those subordi-
nates to delegate signature authority further.
Subdelegate signature authority to the lowest
responsible person whose position is reasonably
related to the function involved. Do so in
writing, to titles rather than names, and include
a brief outline of the types of documents
involved. When subordinates sign documents
under this delegated authority, they usually
sign By direction.
c. Type the signers name in all capital
letters on the fourth line below the text. If
no preference is indicated, use initial(s) and last
name. Omit the signers rank or a complimentary
close. Start each line of the signature block
at the center of the page. End with the word
Acting when the signer has been formally
appointed to replace temporarily the commanding
officer or a subordinate who signs by title. Put
the term By direction under the name of a
subordinate who may sign official correspondence
but not by title.
16. Copy-To Block
a. Use this optional block to list ad-
dressees outside your activity who need to know
the content of a letter but dont need to act on
it. If you use the copy-to block, keep the number
of activities to a minimum.
b. Type Copy to: at the left margin
on the second line below the signature block.
Identify addresses listed in the SNDL by the short
titles shown there. List addressees in any order,
though the internal offices of an activity should
be grouped for ease of distribution. Check or ar-
row the intended addressee on each copy.
17. Blind-Copy-To Block
a. Show the internal distribution only
on the copies that stay within your activity.
List these internaI addressees by code in a
b. On certain copiesnever on the
originaltype Blind copy to: at the left margin
on the second line below the previous block
(the copy-to block, if you have one, or the
signature block). The word Code need not
precede the codes themselves.
18. Drafters Identification on File Copies
a. Type, stamp, or pen the following
information on the first or last page of the file
copy: (1) name of writer, (2) writers office code,
(3) date of typing, (4) writers phone extension
or room number or both if writer and signer are
at some distance from each other, and (5) word-
processing symbols or typists identification.
b. The file copy need not give the
information required by paragraph a if your
activity is so small as to not need these controls
or if the information appears on a document
such as a routing slip that will stay with the
19. Identifying Second and Later Pages
a. Repeat the subject shown on the first
page on the sixth line from the top of all
b. Center page numbers 1/2 inch from
the bottom edge, starting with the number 2.
No punctuation accompanies a page number.
Note: Dont number a single-page letter or the
first page of a multiple-page letter. (To number
the pages of a Top Secret document, follow