. Procure anew photograph if needed.
. Make entry in personnel diary.
Compare records and accounts with
Standard Transfer Order to ensure that
all records are received.
Compare person with and verify the
Send Personnel Advancement Require-
ments, NAVPERS 1414/4, to the
division officer or appropriate super-
Arrange for liquidation of travel
claims, if any.
Prepare meal pass and any other passes
Make entry in the personnel diary.
Make service record entries in accord-
ance with MILPERSMAN.
Make health record entries in accord-
ance with MANMED.
DUTY ASSIGNMENT WITHIN
Personnel are assigned duties according to
their rank or rate, special qualifications, and the
needs of the service. The assignment may be in a
clinical service, in a ward, in an administrative
office, as a student, or a combination of two or
Officer personnel are usually assigned by the
commanding officer, if not specifically assigned
by NMPC. Experience as indicated by the
officers Naval Officers Billet Code is generally
the guiding fact or.
Enlisted personnel are usually assigned by the
Personnel/Records Division or Manpower
Management Department with the approval of the
When the duties have been assigned:
1. Personnel Tabulating Cards or their
equivalent are prepared to indicate the department
or departments to which assigned. This facilitates
the preparation of the Expense Account Data
Sheet and the Hospital Staffing Report.
2. The individual is assigned to a duty section
and his or her name is added to the Watch Quarter
and Stat ion Bill and the Watch (Duty) List.
The foregoing chapter has laid down the
guidelines to effective personnel accounting and
maintenance of records. Obviously, to cover the
field thoroughly would require volumes of
technical narrative, much more than the space
The key points necessary for efficient person-
nel accounting are well worth remembering.
ACCURATE AND TIMELY
Recording the facts accurately, within a
reasonable period of time, in their proper places
and on the appropriate forms, does much to lay
the groundwork for gaining the reputation of an
efficient personnel office.
MAINTENANCE OF MANUALS
By keeping your manuals and directives up-
to-date and understanding their purposes, you can
ensure accurate and current personnel administra-
tion. Needless to say, the ability to find the
facts and utilize the manuals is as essential as
EFFECTIVE OFFICE ROUTINE
Establishing smooth-running office routines,
without duplication and needless paperwork, is
an essential attribute of an efficient personnel
program. Periodic analysis of check-in and check-
out routines and patient admission and discharge
procedures will do much toward eliminating
obsolete or ineffective facets that do more to
hinder than help.