Number main paragraphs such as this one.
Indent each new subdivision of a paragraph by four spaces and start
typing at the fifth space.
Start all continuation lines at the left margin.
If subparagraphs are needed, use at least two.
For example, a (1)
subparagraph must have at least a (2) subparagraph.
(1) Single-space within main paragraphs and within subparagraphs, but
doublespace between them.
(a) How to Cite Paragraphs.
When citing a paragraph or
subparagraph, write the numbers and letters without periods or spaces.
Paragraph lb(l)(a) describes the subparagraph you are reading.
(b) Limits to Subparagraphing.
Rarely use all the paragraph
divisions shown in this model and never use more; reparagraph instead.
Though subparagraphs clearly display levels of importance and encourage the
use of lists for easy reading, they clutter writing when carried too far.
(c) Headings Explained. Use more headings, most often in long
correspondence whose topics vary widely.
Be brief but informative; avoid
single vague words like citations or limits.
Underline any headings and
capitalize its key words.
Be consistent across nain paragraphs; if paragraph
1 has a heading, 2 would need a heading.
Be consistent within a subparagraph;
if la had a heading, lb would need a heading.
(2) Use letters or numbers in parentheses as shown in the next
sentence to emphasize a few short statements without the added emphasis of
separate lines for each.
This format (a) highlights ideas, (b) improves
and (c) saves space.
Start a paragraph near the end of a page only if that page has room for
two lines or more.
Continue a paragraph on the following page only if two
lines or more can be carried over.
A signature page must have at least two
lines of text.
Figure 13-3.Paragraph formatting.
To avoid the extra charge for mailing large
envelopes, fold correspondence and send it in
letter-size envelopes. When you have several pieces
of correspondence for one address, try to send
it all in a single large envelope, but do not delay
mailing just to fill the envelop. To prevent tearing
your correspondence or jamming postal equip-
merit, use envelopes only slightly larger than their
contents and press out the air before sealing them.
Correct minor errors in an address instead of
discarding the envelop.
Addressing the Envelope
Start an address halfway down the envelope
and a third of the way frorn the left edge. Place
the address parallel to the long sides. Type, stamp,
machine-print, or hand-print the address in the
block style using black or blue-black ink. When
using a rubber stamp, avoid smudging the address