Release/Receipt Document, DD Form 1348-1, (fig. 14-7). Regardless of the type of receipt document, the end-use receiver must:
1. Date the document upon receipt.
2. Circle the quantity accepted.
3. Sign the document to indicate receipt.
Figure 14-7.DOD Single Line Item Release/Receipt Document, DD Form 1348-1.
Small quantities of stores received on a daily basis require no special preparations for receipt. Stock large quantities of stores in a central area out of the traffic flow and hold there until preliminary identification and package count are completed. Then sort them according to the department or storeroom to which they will be distributed.
Item or packaging discrepancies attributable to the shipper (including contractors/manufacturers or vendors) will be reported on SF 364, Report of Discrepancy (ROD), by the receiving activity. The purpose of ROD is to determine the cause of the discrepancy, effect corrective action, and prevent recurrence. When both item discrepancies and packaging discrepancies are noted on the same shipment, both blocks on the top of SF 364 will be checked and the types of discrepancies noted. The types of discrepancies required to be reported are described in chapter 4 of NAVSUP P-485. Detailed instructions for the preparation and distribution of ROD are contained in NAVMATINST 4355.73 series.
The term custody is used to mean the responsibility for proper care, stowage, and use of Navy material and records pertaining to such. Material in store will be kept under lock and key in all cases except when the material is in such quantity or dimensions as to make it impractical. Lock storeroom spaces securely when not in use.