The responsibility of accounting for assets
within the Department of the Navy comes down
from the Secretary of the Navy (SECNAV) to the
commanding officers of field activities throughout
the Navy. Commanding officers must ensure
proper fiscal administration by the directives,
principles, and policies prescribed by the Comp-
troller of the Navy.
The Naval Supply Systems Command is
responsible for administering supply management
policies, to include cataloging, standardization,
inventory control, storage, issue, and disposal of
naval material. You, as a medical supply person,
must be familiar with the methods of procuring
and accounting for naval materials.
In this chapter the proper procedures to use
in estimating supply needs, procuring supplies and
material, and accounting for supplies and operat-
ing funds will be discussed. The last section of
the chapter deals with contingency supply blocks
and their maintenance.
MANUALS, PUBLICATIONS, AND
To function well in the Navy supply system,
you must be familiar with the NAVSUP publica-
tions that deal with the different areas of supply.
Some of these publications that are of particular
interest are described below.
NAVSUP Manual. The Naval Supply Systems
Command Manual is designed to institute stand-
ardized supply procedures. At present there are
four volumes in the NAVSUP Manual:
Volume IIntroduction to Supply
Volume IISupply Ashore
Volume IIIRetail Clothing Stores and Com-
Volume IVTransportation of Property
NAVSUP P-437, Operating Procedures
Manual for Military Standard Requisitioning and
Issue Procedures and the Military Standard Trans-
action Reporting and Accounting Procedure
(MILSTRIP/MILSTRAP). This publication
issues policy on the MILSTRIP/MILSTRAP
system. It takes precedence over conflicting pro-
visions contained in other supply system manuals
or directives. The manual consists of 11 chapters
and several appendices and exhibits. It covers
system management, requisitioning ashore, inven-
tory control, financial matters, and other topics.
The publication provides forms, formats, and
codes, and it serves as a comprehensive ready
reference for those involved in preparing or pro-
cessing MILSTRIP documents. NAVSUP P-437
is not distributed afloat.
NAVSUP P-409, MILSTRIP/MILSTRAP
Desk Guide. Since NAVSUP P-437 is a large com-
prehensive three-volume publication, NAVSUP
P-409 was published as a handy reference for per-
sonnel responsible for originating and processing
MILSTRIP/MILSTRAP documents. This small
booklet contains common definitions used on a
day-to-day basis. Blank space is provided for
entering commonly used routing identifier, fund,
project, and locally assigned codes.
NAVSUPINST 4235.3, Fleet Use of
MILSTRIP. This instruction serves the same pur-
pose as NAVSUP P-409, but for fleet personnel.
In addition, it is designed to indoctrinate and train
fleet personnel in the use of the MILSTRIP
system. It is larger than the desk guide and con-
tains illustrations and explanations.
NAVSUP P-485, Afloat Supply Procedures.
This publication establishes policies for operating
and managing afloat supply departments and
The procedures contained in this
publication are the minimum essential to accept-
able supply management and are mandatory
unless specifically stated as being optional.
Although this publication is designed primarily
for nonautomated supply procedures, much of the
information it contains also applies to automated
6700, Naval Medical and Dental Material Bulletin.
This publication is issued monthly by the Com-
mander, Naval Medical Material Supply Com-
mand. It contains information of importance and
interest to medical supply departments such as
changes in stock numbers, addition and deletions,
availability of excess equipment, and notification